Find and report on venues (availability, dietary and access requirements)

The following article outlines the different ways you can search for and find venues in Arlo.

In this article:

• Find and view a specific venue
• Find and view a specific room
• View the availability of a specific venue or room (calendar)
• View the availability of all venues and rooms (scheduler)
• Report on venues, catering and additional information (e.g dietary requirements, disabilities etc)

Find and view a specific venue

• Open the Venues and rooms menu.
  
  
• Your active venues will be listed in alphabetical order.
  
• Click one of the list views to narrow your search.
  Note: By default, only active venues will be listed.
  

Refined search

• Type and select a search term to refine your search.
  
• Click on the venue name to open the venue you would like to view.

Find and view a specific room

• Open the Venues and rooms menu.
  
  
• Click one of the Rooms list views.
  
• Type and select a search term to refine your search.
  
• Click on the name of the room to view and edit the room details.

View availability of a venue or room (calendar)

The following articles describe how to view a calendar containing a venue's or venue room's schedule of activities.

• Open the Venues and rooms menu.
  
• Click on the venue in the list to be taken to the venue page.
• Press Calendar.
  
• You will be taken to the venues calendar with a filter applied.
• Press Hide options to hide the calendar options panel.
  

View the availability of all venues and rooms (scheduler)

The venues and rooms scheduler in Arlo enables you to manage the venues for your events by giving you the ability to see all events that are running at each venue/room in an easy to read format.

Learn more about using the venue scheduler.

Report on venues, catering and additional information

You can report on additional information required for an event, like disabilities and/or dietary information for registrants. This information can be reported on using the following reports: Event Logistics, Event Registrants, Attendance Register, Registrations List and Registration List (Advanced).

Follow the process below to learn how to include this additional information in one of the supported reports:

Display additional information on a report

• Open the Reports menu.
  
• Select any one of the reports that support reporting on the disability/dietary requirements fields.
  
  • For Legacy reports, press Report Settings and tick the information you need to report on in the Additional information section.
    
  • For Advanced reports, add the fields you need into the output results.
• Press Run Report.

Example: Event Registrants report