The following article describes the choices of event schedule type when creating a new event.
The basic schedule type is for events that:
- Have one session that could run over a part of a day, a whole day, or on consecutive days. For example, an event that starts on Monday 9am and finishes on Tuesday (next day) at 5pm, where both days are 9-5pm.
- Have the same presenter(s) and venue for entirety of the event.
- Each registrant will attend the whole event.
Hint: If your event has a basic session structure, but you'd like to add a chargeable optional extra such as training material, use the advanced schedule with a choice of options instead.
Multiple sessions event type is where there are multiple, separately scheduled sessions. You are given a choice of no options, or a choice of options:
Multiple Sessions without Options
This type of event:
- Will have multiple sessions at separately scheduled dates and times.
- Each session can also have a different venue and presenter(s).
- All registrants will attend each session and receive a calendar appointment for each.
A multiple session event with options can be simply one or more sessions with an optional extra, for example a choice to purchase course materials, or it could have multiple sessions with a choice of attendance at each.
This type of event:
- Can have multiple sessions at separately scheduled dates and times.
- Each session can have a different venue and presenter(s).
- Each session can have a price that is added to the order total.
- Sessions can be made mandatory, and be hidden from the website form.
- All registrants will attend only the sessions they have registered for (plus any mandatory sessions), and will receive a calendar appointment for each.
- Can have options that are not sessions. Options:
- Can include an extra charge, e.g. for course materials, or have no charge.
- Can allow registrants to buy more than one, if you allow this.
- Can be hidden from the website so that only admins can allocate options to registrants.
- Can have a maximum units available that is separate to the registration limit on the event.
Example of an Event checkout with a choice of sessions (all free) and an optional extra. The first session in this example is mandatory.