The following article describes how to set up and manage the journal account codes that will be associated with order line items (e.g. course registrations) when orders are transferred into your accounting system.
Read about Arlo's accounting system integration options.
The following process describes how to edit the platform's default account (GL) codes.
Account (GL) codes cannot be updated in bulk. For this reason, we strongly recommend ensuring your codes are correct at the time of implementation, and any changes are avoided.
- Open the Settings menu item.
- In the Financial section, select Orders and invoicing.
- Edit the Default accounts.
When the default codes are updated, the default account code will be updated on the template, but the account code will not be updated on individual courses.
- Press Save.
- Open the course template you would like to edit.
- Press Edit.
- On the General settings tab, in the Accounting section, enter the Default Account code that will be used by all associated courses that do not have their own account code specified.
- Press Save or Save and close.
- Open the course you would like to edit.
- Press Edit.
- On the General settings tab, in the Accounting section, enter the Account code for the event.
- Press Save.
When you update the account (GL) code on an course, associated orders will not be updated with the course's new code, so you may need to update the invoice/order details manually in your accounting system to correct your GL account balances.