Manage a venue's operating hours and external appointments – Online Support | Arlo Training & Event Software

In this article

The following article explains how to manage a venue's operating hours and external appointments so that Arlo's calendar and schedulers show accurate venue and room availability.

Feature availability

The schedulers are only available on the Arlo Professional and Enterprise service plans.

Add a venue's working (operating) hours

Open the Venues and rooms menu.
Select the venue you wish to edit.
Hint: Learn how to quickly search for a venue.
Select the Details tab.
Select the Calendar tab.
In the Working hours section, select the days and times the venue operates.
Press Save.

Add an appointment to a venue

There may be a reason why a venue is not available for use for your Arlo events that is external to Arlo, i.e. A venue may be closed for renovations, a staff function etc. For these occasions, Arlo allows you add external appointments to venues that can be seen in the calendar, schedulers, and the event wizard.

Open the Venues and rooms menu.
Select the venue you wish to edit.
Hint: Learn how to quickly search for a venue.
Select the Details tab.
Select the Calendar tab.
In the Appointments section, press New appointment.
On the New appointment slider, enter the appointment Name.
Enter either the appointment's start and end dates, and start and end times (or tick All day).
Select the Time zone for the appointment if it is different from the time zone displayed.
Press Save or Save and close.
The new appointment is displayed in the list.

Note: You can edit or delete created appointments as required.
Press Save or Save and close.

Add a room's working (operating) hours

Rooms in Arlo automatically inherit the working hours of the venue they belong to. If the room has a different schedule from the venue then you can change the room's working hours by following the process below.

Open the Venues and rooms menu.
Select the venue you wish to edit.
Hint: Learn how to quickly search for a venue.
Select the Rooms tab.
Select the relevant room from the list.
In the Working hours section, select the days and times the room operates.
Press Save.

Add an appointment to a room

There may be a reason why a room at a venue is not available for use for your Arlo events that is external to Arlo, i.e. A room may be closed for renovations, a staff function etc. For these occasions, Arlo allows you add external appointments to rooms that can be seen in the calendar, schedulers, and the event wizard.

Open the Venues and rooms menu.
Select the venue you wish to edit.
Hint: Learn how to quickly search for a venue.
Select the Rooms tab.
Select the relevant room from the list.
In the Appointments section, press New appointment.
On the New appointment slider, enter the appointment Name.
Enter either the appointment's start and end dates, and start and end times (or tick All day).
Select the Time zone for the appointment if it is different from the time zone displayed.
Press Save or Save and close.
The new appointment is displayed in the list.

Note: You can edit or delete created appointments as required.
Press Save.

Add an appointment to a venue/room from the scheduler

You can add an appointment to a venue or room directly from the venues and rooms scheduler.

Open the Venues and rooms scheduler menu item.
Press New appointment.
On the New appointment slider, enter the appointment Name.
In Select venue, enter the venue name.
Hint: Once more than 2 characters have been entered, Arlo will give you a list of matching venues to choose from.
If required, Select room from the dropdown.
Enter either the appointment's start and end dates, and start and end times (or tick All day).
Select the Time zone for the appointment if it is different from the time zone displayed.
Press Save or Save and close.

Example: Display of appointment in the venues and rooms scheduler

Calendar and schedulers

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