The following article explains how you can manage private events using Arlo.
- Overview
- Create a private event and generate an invoice
- Differences between a public event and a private event
- Add key contact special instructions for a private event
- Report on private events
- You cannot import private events.
- If your registrants need to pay for their own booking, you should use public events instead and hide them from your website.
Create a private event and generate an invoice
The following process describes how to create a private event with an order and send a tax invoice for a private event. When setting up your private event, you need to enter the name of the key contact.
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Public Event |
Private Event |
Pricing |
Pricing is per registration (registrant pays). |
Pricing is per event (registrants do not pay individually). |
Orders/invoice |
Each registrant must be added to an order and will appear as a separate line item with an individual cost. |
Registrant details do not need to be added to an order. An order for a private event includes a single line item for the total cost of the event. |
Managing registrants |
Each registrants' details are required and appear as separate line items on an order.
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Registrant details are not required, but we recommend you do enter them so you have a record of who attended the event and can send them certificates if need be. The details for each registrant can be added to the event at any time. |
Website |
By default the event will be listed on the website. |
The event will not be promoted on the website and will not appear in website search results, i.e. a Google search. Only a person who has the link to the template page will be able to access it. |
Key contact |
Not applicable |
The Key Contact is the person within the organisation you are dealing with to organise the event. They will receive an automated booking confirmation when you schedule the event. They will also receive updates when event details change. |
Creating/importing events |
Public events can be created individually or in bulk with our event importer. |
Private events cannot be imported. |
Arlo can send special instructions to key contacts added to private events.
These instructions are can be defined per event, or you can have a set of default instructions stored on your platform.
Find and report on private events