Arlo allows you to create self-paced courses or on-demand videos, through the elearning feature. You can list an elearning module as a different delivery method then for a course you also run in person, or you can host it separately on its own website template page.
Creating an elearning module
To create an elearning module, there are a number of steps to complete in the course wizard in Arlo. Click on the links below to go straight to the instructions for a particular step.
- Type - Choose the type of elearning module.
- General - Enter the general details of the elearning module, e.g. the name, code, and price, etc.
- Website - Enter information about the elearning module to be displayed on your website.
- Schedule - Enter the dates, presenter(s), and other logistics of your elearning module.
- Registrations - Choose the registration method, period of registration, and set registration limits.
- Communication - Choose and edit automated emails sent to registrants.
The type tab gets you to confirm whether you are creating a new elearning module (which requires a new template) or you have run the elearning module before.
- Open the Elearning menu item.
- Press New elearning.
- From the Create a new... section, if you have not run this module previously in Arlo, select New elearning.
This will also create a new course template to be used in the future.
- If you have run this module in Arlo or there is an existing template for it, choose New elearning from an existing template, and then select the template from the list.
- Press Next.
The General tab of the course wizard asks for the general information for the elearning module, such as the name, code, and price.
- From the General details section, enter the module name, and codes.
Arlo recommends using the default codes which it will populate.
- If you have a specific administrator responsible for the elearning module, assign them as the activity manager. Activity managers can be assigned tasks created using task sets, run reports for their activities, filter them on the list pages and dashboards in Arlo, and will receive automated change notifications about them.
- From the Terminology section, enter the term you would like your elearning module to be known as on the website and in the module instructions e.g. "Thanks for purchasing this [Singular terminology]".
- From the Price section, enter the Price per registrant. If the elearning module is free, enter 0.
The price for an elearning is determined by the template price. If you need to change the price or tax status, press Edit shared settings.
- Select whether the price is including tax, excluding tax, or tax free from the drop-down.
- If required, add the professional development points or hours.
- Press Next.
The Website tab of the course wizard holds all of the information about the elearning module that will be displayed on your website.
- From the Website page section, ensure your visibility settings are correct.
The website visibility will be set to published by default meaning anybody can find the elearning module on your website.
- If you are hosting the web content externally, edit the Page hosting settings and add the URL of the page with your elearning content.
- From the Website page content section, select the category/s the elearning module should be displayed in on your website.
- Enter the information about your template that will be displayed on the course's website page in the website content sections.
- From the Website elearning content section, select if the elearning module should be published on your website.
- Press Next.
The Schedule tab of the course wizard holds the content URL for your elearning module.
- From the Elearning content section, enter the Activity URL that will be sent to registrants to access the training content. Arlo will automatically add this URL to the elearning instructions which you can edit at the end of this process.
If there is no content link (e.g. they will be sent one later) enter just http://www.test.com to allow you to proceed. At the Communications step, remove the URL from the email content.
- Press Next.
The Registrations tab of the course wizard holds all of the registration settings for the elearning module.
- Select the registration method appropriate for the elearning module.
If you need to take payment from registrants, select Order Process. If the elearning module is free, select Quick Registration.
- Enter the Registration message to be displayed with the elearning module on your website.
- From the Website registration form section, select the registration form for this elearning module.
Unless you need a specific field just for this elearning module, you should use the default registration forms.
- Press Next.
The Communication tab of the course wizard is where you can choose and, where available, edit the automated course emails that are sent to registrants. You will need to ensure that all appropriate emails you want to be sent are enabled.
The following replacers are available for use in the Registrant elearning instructions and Registrant elearning cancellation emails.
- [OnlineActivityURL] - URL for this elearning
- [OnlineActivityName] - Name of this elearning
- [OnlineActivitySingularTerm] - Singular term for this elearning
- [OnlineActivityPluralTerm] - Plural term for this elearning
- [OnlineActivitySingularTermLower] - All lower case singular term for this elearning
- [OnlineActivityPluralTermLower] - All lower case plural term for this elearning
- [Signature] - Email signature
- [FirstName] - First name of the contact
- [LastName] - Last name of the contact
- [Title] - Title of the contact
- [RegistrationUniqueIdentifier] - Registration's unique identifier
- Click Edit to manage the content of your Registrant elearning instructions email sent to registrants.
- Click Edit to manage the content of your Registrant elearning cancellation email sent to registrants.
- From the Sender details section, check that the sender details are correct for your elearning module.
- If you have finalised the elearning module details and wish for it to be published immediately, press Create and approve.
- If you want to save the elearning module, but do not want to publish it or have any communication sent out, press Create as draft. You will be able to approve the elearning module when you are ready. Learn how to approve draft courses.
Once approved, if you are using the Moodle integration to link your Arlo courses to your Moodle courses, you can complete the connection in Moodle. Learn how to connect an Arlo elearning module to a Moodle course.