Arlo makes blended learning simple. Effortlessly create, manage, and sell elearning alongside live training for a seamless learner experience. Use AI to generate content or drag and drop existing materials, turning them into quizzes, flashcards, and more.
Save time on admin, schedule and combine courses, automate communications, and provide learners with a self-service portal accessible anytime, anywhere.
Click Settings from the menu.
Under the Advanced section, click Elearning authoring access.
Then click Start trial.
Important: Only the user who clicks Start trial will be assigned the authoring licence.
The user who started the trial will then be able to create and edit elearning content by following this process. All other users will still be able to see the content that has been created and attach it to courses and elearnings however, they will not be able to create or edit content.
You can see how many days are left on your trial by navigating to Settings > Elearning authoring access.
Extending or adding additional users to a trial
You can add additional users once you have a paid subscription to the authoring feature (once the trial has expired).
You can cancel the trial before it expires by navigating to Settings > Elearning authoring access and clicking End trial.
If the trial is not canceled before it expires, it will automatically roll over to a paid monthly subscription.
Once the account has a paid authoring subscription (the trial has ended), any administrator on the account will be able to purchase additional licenses by navigating to Settings > Elearning authoring access and clicking Purchase Additional License.
You will then see a pop-up like this, where you can select the number of additional licenses you would like to purchase:
Once additional licenses have been purchased, you can assign/reassign these licenses to users by using the dropdown next to each license.
Click on Elearning content, under Elearning.
Select Create new content.
This will open up a new window where you have three content types you can use.
This method simplifies your content for different screen types, using bullet points and subheadings instead of long text. It won’t convert documents word-for-word but makes learning easier.
If you're new to course creation, our tool helps break content into smaller sections, which you can refine before launching.
The prompt wizard, when creating your content, will help tailor your content to meet your audience's needs.
Please note that uploaded files are limited to 2.5GB.
Select the Document to course build method.
Upload your document. Supported document formats include docx, pdf, and pptx. You can either drag and drop your file here, or click on the container to search your desktop for the file.
Select your audience's familiarity with the topic.
Select the appropriate categorisation of your audience.
Select the language you'd like the content to be in.
Select the tone for your content.
Select the number of screens.
If your document contains images, you can choose to incorporate them. You'll be able to select all images, or just the ones you want.
Generate and review your content.
Then click Create course.
AI-generated courses are designed to be engaging and easy to digest. For in-depth topics, consider creating multiple short courses.
The prompt wizard guides you in shaping your content to suit your audience’s specific needs and expectations.
Tone options include Informal & Conversational, which offers a relaxed and friendly style ideal for keeping learners engaged in a casual way. Academic & Research-Based provides a more formal tone, suitable for presenting evidence-driven or scholarly content. Motivational & Persuasive is designed to inspire action and encourage learners with uplifting and goal-focused language. If you're unsure which style suits your course best, the What tone should I choose? option offers tailored advice based on your audience and objectives
Select the Generate a course build method.
Describe your course. We encourage you to provide as much information as possible in your prompt; the more detail you can provide about your topic, the better the course will be matched to your desired outcome.
Select your audience's familiarity with the topic.
Select the appropriate categorisation of your audience.
Select the language you'd like the content to be in.
Select the tone for your content.
Select the number of screens.
Generate and review your content.
Then click Create course.
Watch as your course builds out in front of you.
Selecting Start from scratch takes you directly to the course builder with a blank canvas, allowing you to create your course from the ground up. This option is best if you have a clear plan for your course structure and want full control over the content. If you need to include policy documents or existing training materials word-for-word, this ensures nothing is summarized or modified by AI.
Select the Start from scratch build method.
Name your course.
On this screen, click the text where it says 'Course title' to give your course a name.
Choose your course theme
Before you start adding screens, you might want to select a course theme that best suits your brand. To change the theme, click the 'Design' button on the toolbar at the top of your screen.
If you have existing training materials, you may want to copy and paste these straight into our screens. You can also use our screens to storyboard your course, leaving space for video content or other missing pieces as you go through the course development process.
You can add images to your slides by clicking Add image.
You can upload your own image or have one generated.
If generating an image, you will need to provide a description and press Generate.
Finally, select and image and click Done.
Assess your learners' knowledge effortlessly by instantly generating a quiz from your course content with just one click.
You can also create a quiz from the menu with either a description of what you'd like the quiz to be about
or if you'd like the quiz to be based on your content.
You can also create a quiz with your own questions by selecting Start from scratch.
Click Add question.
Select the Question type and start creating your questions.
From the quiz screen, you can also implement a pass/fail requirement and set a limit on quiz attempts by clicking on the green tick.
Click here to see the help article on the different elearning Screen types.
To make your content accessible to learners, you will need to add it to a course. You can find out how in the next section.
Please note: You will need to publish the elearning content to be able to add it to a course.
From an existing course page, click Edit and go to the Schedule section.
Then click Add next to Elearning.
Select your elearning content from the drop-down menu.
Please note you can add up to a maximum 5 elearning content pieces to a course.
You can also click Create new content if you want to create new elearning content to attach to the course and a new window will open for you to start creating a course.
You will have the option to preview/remove the content by clicking on the three dots.
Please check the ‘save template default’ box if you want future courses using the template to include the selected elearning content.
If there’s no published elearning content, you will see the below prompt and will have to add new content by clicking on ‘create new content’
You can also add elearning content to multi-session courses
You will need to apply the elearning content to the course template, if you want to copy an existing course with elearning content (schedule another), including sessions and options.
To create standalone elearning content, there are a number of steps to complete in the course wizard in Arlo. Click on the links below to go straight to the instructions for a particular step.
- Type - Choose the type of elearning.
- General - Enter the general details of the elearning, e.g. the name, code, and price, etc.
- Website - Enter information about the elearning to be displayed on your website.
- Content - Select the Arlo-hosted content you want to include in the elearning.
- Registrations - Choose the registration method, period of registration, and set registration limits.
- Communication - Choose and edit automated emails sent to registrants.
- Under the Elearning menu, click Elearning.
- Click on New elearning.
- On the New elearning option, click Next
The General tab of the course wizard asks for the general information for the elearning, such as the name, code, and price.
- From the General details section, enter the content name and codes.
Arlo recommends using the default codes which it will populate.
- If you have a specific administrator responsible for the elearning, assign them as the activity manager. Activity managers can be assigned tasks created using task sets, run reports for their activities, filter them on the list pages and dashboards in Arlo, and will receive automated change notifications about them.
- From the Terminology section, enter the term you would like your elearning to be known as on the website and in the module instructions, e.g., "Thanks for purchasing this [Singular terminology]".
- From the Price section, enter the Price per registrant. If the elearning is free, enter 0.
- Select whether the price is including tax, excluding tax, or tax free from the drop-down.
- If required, add your accounting codes and Xero tracking codes.
- If required, add the professional development points or hours.
- Press Next.
The Website tab of the course wizard holds all of the information about the elearning that will be displayed on your website.
- From the Website page section, ensure your visibility settings are correct.
The website visibility will be set to published by default meaning anybody can find the elearning on your website.
- If you are hosting the web content externally, edit the Page hosting settings and add the URL of the page with your elearning.
- From the Website page content section, select the category/s the elearning should be displayed in on your website.
- Enter the information about your elearning that will be displayed on the elearning website page in the website content sections.
- From the Website elearning content section, select if the elearning should be published on your website.
- Press Next.
Select your elearning content from the Arlo hosted content dropdown under Elearning content.
- To preview the content, click the three dots and select Preview content.
The Registrations tab of the course wizard holds all of the registration settings for the elearning.
- Select the registration method appropriate for the elearning.
If you need to take payment from registrants, select Order Process. If the elearning is free, select Quick Registration.
- Enter the Registration message to be displayed with the elearning on your website.
- Apply any relevant elearning registration rules.
- Select the Registration policy for your elearning. Learn more about registration policies.
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From the Website registration form section, select the registration form for the elearning.
Unless you need a specific field just for this elearning, you should use the default registration forms.
The Communication tab of the course wizard is where you can choose and, where available, edit the automated course emails that are sent to registrants. You will need to ensure that all appropriate emails you want to be sent are enabled.
The following replacers are available for use in the Registrant elearning instructions and Registrant elearning cancellation emails.
- [OnlineActivityURL] - URL for this elearning
- [OnlineActivityName] - Name of this elearning
- [OnlineActivitySingularTerm] - Singular term for this elearning
- [OnlineActivityPluralTerm] - Plural term for this elearning
- [OnlineActivitySingularTermLower] - All lower case singular term for this elearning
- [OnlineActivityPluralTermLower] - All lower case plural term for this elearning
- [Signature] - Email signature
- [FirstName] - First name of the contact
- [LastName] - Last name of the contact
- [Title] - Title of the contact
- [RegistrationUniqueIdentifier] - Registration's unique identifier
- Click Edit to manage the content of your Registrant elearning instructions email sent to registrants.
- Click Edit to manage the content of your Registrant elearning cancellation email sent to registrants.
- You can also set up setup automated sending of certificates in Arlo.
- For the Certificates email, click Edit.
- Make sure the feature is On.
- From the Email attachment section, choose the certificate you would like to send. Read how to create certificate templates.
- Enter the accompanying email Subject and Message.
- Choose the criteria that must be met for a certificate to be sent to a registrant. At least one criterion must be selected.
- Registration is completed means that the registration status is Completed, not that the registration has been made.
- Select when the certificates should be sent after the criteria have been met.
- Press Save and close.
With our brand-new content availability feature, you can specify when elearning content is accessible by the registrants and the due date for when the training should be completed by.
Content availability
Click on the three dots next to the elearning content and select Edit Availability.
From the Content availability dropdown menu, select whether you'd like the content to be available either Immediately, When the Event starts, When the Event ends, or On date for a specific date.
Content completion (due) date
From the Content completion (due) drop-down, select the due date and click Apply.
You will then see the schedule details under the elearning content
In the customer portal, it will show when content becomes available.
It will also show the due date
Reporting now states the date when the content was completed, instead of just completed/not completed.
Just click on the Elearning tab on the course page to see this.
You can also export this report by clicking on the dropdown arrow and selecting Export list.
Standalone elearning
For standalone elearning, Content Availability can only be set to Immediately. However, you are still able to set a Content completion (due) date.
To add an AI-generated screen, click Add screen on the left-hand side. Select Text and image, and then select Generate screen.
Add the Description you’d like to base the screen's content on and press Generate.
To replace an image with a new AI generated image, select Replace image and then press Generate.
Add a description to base your image off.
To refine existing text with AI, highlight the required text and select Refine.
Under Elearning - Elearning content, you will see your Published, Archived and Draft content
(please note that draft content will not show in the drop-down list)
Please note a maximum of 100 content records can be published
Edit content
Select the required elearning content.
Select Edit to make the required changes.
Please note the warning message above stating changes saved will be visible to registrants if the content is currently assigned to active courses.
Draft content
Select the elearning content, click Draft.
Please note that you cannot assign draft content to a course.
To revert - select Publish, to publish the draft content so it can be added to courses.
Please note that you can only revert a published course to draft if it is not assigned to any courses.
Archive
Select content, click Archive.
You can restore contents by clicking on Restore on the required archived content.
Delete content
Select the required content, click Delete and a confirmation message will appear which also outlines that any deleted content cannot be recovered.
You can only delete draft or archived content.
In regard to the logo, we recommend that you use a logo with a 1:1 ratio. We don't have any recommendations on the size, but if you do have your logo in SVG format, that will be the best option, and the size will make no difference.
Filtering elearning content within a course
Select the Elearning tab and click the dropdown to see the content assigned to a particular course.
You can also Check the registrant's progress under Elearning Status.
Removing content
Go to the schedule page of a course, under Elearning, click on the three dots next to the content, and select Remove content.
Registrants will be able to access the elearning content from the event instructions that get emailed to them.
Also, from the customer portal, they will be able to complete their Elearning and track their progress.
