Arlo allows you to create name labels for attendees to wear at an event. You can create the label design using Microsoft Word which enables you to customise the layout, fonts and colours, add images, and create designs for an extensive range of formats and label types.
The following instructions describe how to:
- Print name labels from the event page (if you have only one event, e.g.).
- Print name labels from the event list (ideal for when you want to print name labels for multiple events).
- Create label templates.
Print Labels from the Event page
- Open the event you would like to print name labels for.
- Press Labels from the toolbar.
- Select the label design you would like to use from the template options. Hint: Create your own design by following the instructions below.
- Select the document format you would like the labels created in from the available format options.
- Select the order you would like the name labels to be sorted in (last name or first name), so that the labels print out in the order you place them in.
- Press Print labels.
Print Labels from the Event list
- Select Events from the main menu.
- Select the events you would like to print name labels for by ticking the checkbox in each row. The Actions button will appear.
- Press Actions and select Print name labels from the menu.
- Select the label design you would like to use from the template options.
- Select the format you would like the labels created in from the available format options. Select the order you would like the name labels to be sorted in (last name or first name), so that the labels print out in the order you place them in.
- Press Print labels.
Create Label Templates
The following process describes how to create and upload your own label template.
Step 1. Download sample data
- Download: Sample Data.xlsx (13Kb) and save the file to your computer.
Step 2. Open Microsoft Word and Start Mail Merge
- Open a new document in Microsoft Word.
- In the Mailings menu, press Start Mail Merge and select Labels.
- Select Label vendor (e.g. Avery).
- Select Product number (e.g. L7418K)
- Press OK. The Label Options window will close.
Step 3. Insert fields
- In the Mailings menu, press Select Recipients and select Use Existing List...
- Select the file (Sample Data.xlsx) you downloaded and saved on your computer in step 1 of this process.
- Press OK.
- In the Mailing menu, press Insert Merge Field and select the field you would like to insert from the menu. Note: Press the bottom of the menu icon so the menu of fields appears.
- Repeat this process to insert other fields.
Note: Most custom registration field types can be added to label templates - so you can populate a unique registration field value. See Custom Fields on Registrations article for more information.
Step 4. Apply formatting and insert images
Align the fields to the centre of the label box
- Select the entire table.
- Click your mouse into the first label area.
- In the Table Tools menu, select Layout, press Select, and then select Select Table from the menu.
- In the Table Tools menu, select Layout and press Align Centre icon.
Apply formatting and insert images
- In the Home menu, use the standard Microsoft formatting tools to change fonts, add spacing, apply colours, etc.
- In the Insert menu, select Picture to insert an image (e.g. your logo).
- In the Mailings menu, select Preview Results to see an example of how the label will look with some actual data.
Step 5. Copy content from first label to all other labels
- In the Mailing menu, select Update Labels. Contents from the first label will be copied to all other labels.
Fix potential issues:
- Content from the first label is not being copied to all other labels
- In the Mailing menu, press Start Mail Merge and make sure Labels menu item is selected.
- In Step 4, follow the process described in Align the fields to the centre of the label box.
- Note: Select the table (not just the first label) before applying the alignment.
Step 6. Save file
- Save the file to your computer.
Step 7. Upload the new template
- Select Settings from the main menu.
- Click Label templates. You will be taken to the Label templates management page.
- Press Add Template.
- Press Browse.... and select the file you previously saved to your computer.
- Enter a Name for the new Label Template.
- Press Add Template.