Create events and event templates

In this article

The following article explains the different event schedule types available in Arlo and provides information on how to create different types of events using the event wizard.

• Event schedule types
• Create an event template (no scheduled date)
• Create a basic event
• Create a private (in-house) event
• Create a multi-session event with a choice of sessions
• Create a multi-session event with no choice of session
• Create a webinar
• Create a blended learning event (elearning)
• Create an externally provided event (not using Arlo for registrations)
• Copy an existing event (including sessions and/or options)

Learn how to take registrations for events created in Arlo where the course content is hosted on an external website, or how to take registrations for events created in Arlo externally.

Event schedule types

Before creating your event it's important to understand the different event schedule types that can be used, and how each option affects your event.

• Basic - Runs on one or consecutive days. Registrants attend the whole event.
• Multi-session with a choice of sessions - Consists of a number of separately scheduled sessions. Registrants can select sessions and options based on their requirements.
• Multi-session with no choice of sessions - Consists of a number of separately scheduled sessions. Registrants will register once to attend all sessions.

Basic

• Has one session that could run over a part of a day, a whole day, or on consecutive days. 
  For example, an event that starts on Monday 9am and finishes on Tuesday (next day) at 5pm, where both days are 9-5pm.
• Can be a live online webinar.
• Has the same presenter(s) and venue for the entirety of the event.
• Each registrant will attend the whole event. 
• Presenter requests can be sent for events using a basic schedule.
• Can have optional extras.
  

Multiple Session with a choice of sessions

• Can have multiple sessions at separately scheduled dates and times.
• Each session can have a different venue and presenter(s).
• Each session can have a price that is added to the order total.
• Sessions can be made mandatory, and be hidden from the website form.
• Registrants will be registered for the sessions they choose (plus any mandatory sessions) and will receive a calendar appointment for each.
• Can have optional extras.
  

Multiple session with no choice of sessions

• Has multiple sessions at separately scheduled dates and times.
• Each session can also have a different venue and presenter(s).
• Has registrants that will be registered for every session, and receive a calendar appointment for each one.
• Can have optional extras.
  

Create an event template

Arlo is set up to allow you to efficiently manage your recurring training and events. Rather than having to copy all the same information (e.g. name, description, prerequisites) each time it is scheduled, common information about the event is stored within an event template.

Learn more about event templates.

The following process describes how to create a new event template on its own, without any scheduled event dates running.
Note: If you are creating a new event with a date (which you have not run before) a new template will be created automatically. 

Create a basic event

Arlo allows you to create and manage your public events. It automatically sends booking confirmations including calendar appointments to registrants, venue contacts, and presenters, and all order related communication such as invoices, and receipts to the billing contact on the order. 

The following process describes how to create a new event date with a basic schedule that is to be delivered to a public audience.

Create a private event

Arlo allows you to create and manage private events (e.g. a custom course) for your clients. It automatically sends booking confirmations including calendar appointments to the key contact, venue contact, and presenters.

The following process describes how to create a new private event.

Create a multi-session event with a choice of sessions

Arlo allows you to create events which include optional sessions. For example, you can manage an event where the registrants can choose from a range of sessions that can each have their own price, or run a conference with multiple breakout sessions that registrants can select from. 

The following process describes how to create a multi-session event with a choice of sessions.

Create a multi-session event with no choice of sessions

Arlo allows you to create events which include multiple sessions. For example, you can manage an event that has a complex schedule and may run over a number of days per week.

The following process describes how to create a multi-session event with no choice of sessions.

Create a webinar

Arlo allows you to create events which are delivered online using webinar software. Registrants are sent a link to join the webinar. 
Important: Webinars in Arlo can only be set up using a basic schedule.

The following process describes how to create a live online event without GoToWebinar integration enabled.

If you have GoToWebinar, learn more about the creating events using GoToWebinar and synchronizing them to Arlo automatically. 

Create a blended learning event (elearning)

Elearning allows you to deliver events, courses and modules online. As well as webinars, Arlo allows you to offer blended learning packages and self-paced elearning modules. 

• Create an elearning module (self-paced)
• Create a live (face to face and webinar) event.

Arlo also offers a full integration with Moodle (Learning Management System) and enables you to create modules that people can complete in their own time, online, from anywhere. These modules can include SCORM packages, quizzes, surveys, wikis, assignments while tracking completion. Course completion information and grades are fed back to Arlo automatically. 

• Create a self-paced event with blended learning material using Moodle
• Create a live event (face to face) with blended learning material using Moodle

Create an externally provided event

Arlo includes the ability to display events on your website which have event content hosted somewhere else, or where you do not want to manage registrations. The following instructions outline how to complete this using Arlo.

• Create an Arlo event on an external webpage
• Create an event with registrations to be managed externally

Copy an existing event (including sessions and/or options)

Arlo allows you to copy an event when creating a new one, so that you do not have to manually load sessions and/or options each time. Arlo will copy across the session names, presenter names, running times, descriptions, and other session-related information to the new event, as well as any options and allow you to confirm the new date(s) for the event.
Note: Learn more about optional extras

The following process describes how to make a copy of an existing event.